Privacy Policy

1. Who we are

Inclusie Ltd is a company registered in England and Wales (Company No. 17404338), with its registered office at 82A James Carter Road, Bury St. Edmunds, IP28 7DE.

Inclusie Ltd ("Inclusie Club", "we", "us", or "our") operates the website inclusieclub.co.uk and provides opportunities and resources for aspiring legal professionals, including newsletters and webinars.

For the purposes of UK data protection law, we are the data controller of your personal data.

2. What data we collect

We collect the following personal data:

• Your name and email address, when you subscribe to our newsletter or register for webinars
• Information about your education or workplace, where you choose to provide it
• The content of any emails you send to us and your contact details
• Technical information when you visit our website, such as your IP address, browser type and the pages you request, which our hosting provider processes to deliver and secure the site
• Whether you open our emails and which links you click

We do not knowingly collect any other personal data.

3. How we use your data

We use your data to:

• Send you our newsletter and related resources
• Send invitations and updates about webinars or events
• Share relevant updates about Inclusie Club
• Understand our audience so we can make our content and opportunities more relevant, using your education or workplace information
• Respond to your enquiries and requests
• Keep our website running securely and protect it from misuse

We will not use your data for any other purpose without telling you first and, where required, asking for your consent.

4. Legal basis for processing

We rely on:

• Consent to send you our newsletter, webinar invitations and updates, and to track email engagement. You can withdraw your consent at any time by unsubscribing using the link in any email.
• Legitimate interests to operate and secure our website and to respond to messages you send us.

5. How we store and process your data

We use trusted service providers who process data on our behalf as data processors under written agreements. These are:

• an email newsletter platform, which stores subscriber details and sends our emails
• a website hosting and security provider, which processes technical information about visits to our site, provides our anonymous visitor statistics, and may handle subscription details when you sign up through our website
• an email service provider.

6. Sharing your data

We do not sell your personal data. We share your data only with the service providers described above, who help us operate our newsletter, website and email, or where the law requires us to.

7. International transfers

Some of our service providers may be based outside of the UK and EEA. Where your data is transferred outside the UK, we make sure appropriate safeguards are in place. These include the UK Extension to the EU-US Data Privacy Framework or the UK International Data Transfer Addendum to the EU Standard Contractual Clauses, as applicable.

8. Cookies and tracking

Our website uses only strictly necessary cookies. These do not require your consent. Our emails contain tracking technology that tells us whether an email was opened and which links were clicked. We use this to improve our content. To understand how our website is used, we count visits and page views with a privacy-friendly analytics tool provided by our hosting provider. It does not use cookies, does not store anything on your device, does not track you across other websites and does not identify you. If we introduce any non-essential cookies on our website, we will ask for your consent first.

9. Your rights

Under UK data protection law, you have the right to:

• Access your personal data
• Request correction of your data
• Request deletion of your data
• Request that we restrict how we use your data
• Receive a copy of your data in a portable format
• Object to processing in certain circumstances
• Withdraw consent at any time

To exercise any of these rights, contact us using the details below. We will respond within one month.

You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113. We would appreciate the chance to address your concerns first.

10. Data retention

We keep your subscriber details for as long as you remain subscribed. If you unsubscribe, we keep a record of your email address on a suppression list so that we do not contact you again, and we delete the rest of your subscriber details. Emails you send us are kept for up to two years, unless we no longer need them to deal with ongoing matters. Technical information about website visits is kept for a short period by our hosting provider in line with its standard log retention.

11. Contact us

If you have any questions about this Privacy Policy or your data, you can contact us at newsletter@inclusieclub.co.uk.